Audit & inspection

Ready for an inspection, without the searching

During an inspection you must be able to present your registers on request. Show them on screen, hand over a PDF report, or, if you wish, create a temporary access code: the inspector can view everything and change nothing. You decide.

Three ways to make an inspection go smoothly

Pick the method that fits your situation, or combine them.

Login for the inspector

Create a temporary access code (validity in hours). The inspector logs in via /auditor and can view every register, but not change anything. No account of their own needed.

PDF reports to hand over

Download the Stock, Intake, Issue or Movements report per register and hand it over or send it on. Useful when the inspector wants to take a document with them.

Immutable audit trail

The audit trail shows that nothing was quietly changed afterwards. Every change and deletion is logged immutably: who, when, what, why, and the data before and after.

Preparing for a firearms inspection

Six steps that keep your inspection running smoothly.

Check your registers for completeness

Are all intakes and issues up to date? Are all fields filled in correctly? AmmoSuite always shows your current stock.

Generate a stock report (PDF)

Download the Stock report for each register. This is the document inspectors usually want to see.

Check the gunpowder limit

Is your gunpowder storage within the limit set by your licence? AmmoSuite shows this visually on the dashboard.

Create an auditor access code

Preferably do this shortly before the inspection. Set the validity to the expected duration of the inspection plus a buffer.

Test the access code yourself

After the inspection

Mark the access code as expired, or wait until it runs out. After that the code no longer works.

Frequently asked questions

Questions about audit and inspection

Does the inspector need to create an account?

No. The inspector uses a temporary access code that you create, no account of their own, no registration. The code expires automatically after the configured period.

Can the inspector change anything?

No. The inspector login is view-only. The inspector can’t enter, change or delete anything, only view and print.

How long is the auditor access code valid?

You set the validity yourself (in hours). Once the configured time elapses, access is automatically blocked, without you needing to do anything.

Can the inspector also check remotely?

Yes. The login works in any browser: give the inspector your environment's address (yourcompany.ammosuite.com/auditor) and the access code. They see every register but can't change anything. If you'd rather send something, download the PDF reports of your registers.

Can I see when the inspector was logged in?

Yes. Every login and logout with the access code is recorded in the audit trail, with time and IP address. What the inspector views isn't logged: the audit trail records changes, not views.

Well prepared for your next inspection?

Request a demo. We'll show you how to give an inspector access.

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